INVITATION FOR REGISTRATION OF SUPPLIERS FOR THE YEAR 2025 TO 2027 FOR HIGHER EDUCATION AUTHORITY
The Higher Education Authority (HEA) is a statutory body established by the Higher Education Act No. 4 of 2013.
The mandate of the Authority is to regulate and monitor standards in Higher Education Institutions (HEIs) in order to ensure quality services and contribute to the enhancement of human capital and accelerated national development.
Subject to Section 94. (1) of the Zambia Public Procurement Act number 8 of 2020, the Zambia Public Procurement Authority shall maintain a system, in the form of a database or list, to provide centralised information on potential suppliers of goods, works and services.
Therefore, the Higher Education Authority intends to register and create a sub database of Citizen Suppliers who are already registered on the electronic government procurement system for streamlined engagements in various categories for the year 2025 to 2027, to submit their applications, as specified below:
| S/N | CATEGORY | SUB-CATEGORIES |
| 1 | HUMAN RESOURCES | Training and consultancy Services |
| 2 | INFORMATION TECHNOLOGY (IT) | Supply of Computer Hardware, accessories and various ICT equipment. Maintenance/repair of ICT equipment. Supply of ICT consumables and Toners Cartridges Network Infrastructure Equipment, spares, services and On-site Services Software/Anti-virus Licenses |
| 3 | MARKETING AND BRANDING | Advertising agency Event Management Promotion Materials – Printed and Electronic (Brochures, Posters Magazines and Banners) Brand Management – Directional Signs, Contra Vision, Outdoor Advertising including Bill Boards Corporate Attire Corporate Gifts |
| 4 | OFFICE SUPPLIES | Supply of various stationery and cleaning materials. Supply and Delivery of General and Printed Stationery. General Office Supplies. |
| 5 | TRANSPORT AND LOGISTICS | Hotel and Conference Facilities. Supply of Motor Vehicles. Servicing and Repair of Motor Vehicles. Supply of Motor Vehicle spares and accessories including tyres and batteries. |
| 6 | INSURANCE, HEALTHY AND LIFE ASSURANCE | Insurance of Motor Vehicles. Medical insurance. Group life Assurance. |
| 7 | FIXTURES, FITTINGS, FURNITURE AND OTHER EQUIPMENT | Supply and installation of office blinds Supply, Installation and repair of Furniture |
| 8 | TRAVEL AND TOUR AGENTS | Air-ticketing- (both local and international) |
Application Requirements
- All Applications should be clearly marked, “Registration of Suppliers for the Year 2025– 2027 for The Higher Education Authority” and must be submitted via email to procurement@hea.org.zm by or before 14th March 2025.
- All applications should enclose the following:
- Company Profile
- Certificate of incorporation/Registration with PACRA and certified beneficial ownership information
- VAT Registration Certificate if applicable
- ZRA VAT Tax Clearance
- Registration with Zambia Public Procurement Authority
- NAPSA
- Physical Operations Address
- Names of Contact persons and contact details including email addresses.
- Relevant certifications for ICT and Insurance
- The closing date for receipt of applications is Tuesday 14th March, 2025 at 14:00hrs.
- Prospective vendors should be able to supply the goods and services on a 30-day credit period.
- All service providers and suppliers who are currently providing goods and services to the Authority must also re-apply as they will not be automatically included in the supplier’s database.
- Interested companies must clearly state their categories of specialization and must also note that applications are restricted to a maximum of 3 categories per applicant. The Authority shall conduct an evaluation of the submissions and only successful firms will be notified
NOTE: Registration of the supplier will not mean an automatic offer of business.
ONLY CITIZEN BIDDERS MUST APPLY.
CLICK HERE TO DOWNLOAD INVITATION
Procurement and Supplies Unit
For/Director General
Higher Education Authority
